Accounts Payable/New Vendor Information/Purchasing Policy
Linden Unified School District
Business Office
18527 E. Main Street
Linden, CA 95236
(209) 887-8130 PH (209) 887-2250 FX
LUSD Purchasing Policy for the 2023-2024 school year
This is to inform our vendors, independent contractors, service providers and merchants of Linden Unified School District’s purchasing policy regarding Purchase Orders.
LUSD has an established purchase order process where all purchases of any materials and supplies or services must have an approved purchase order in place prior to making the purchase or receiving any services. A purchase order issued by Linden Unified School District is the only valid contractual agreement authorizing the purchase of any materials or services.
A current W-9 (dated with 2023 year) must be on file for all LUSD approved vendors. It is the vendors responsibility to furnish a new W9 with any vendor changes. All vendors providing materials and supplies or services must be in active status with LUSD.
The purchase order number must be referenced on all invoices and a packing slip is required with each shipment. Requisition numbers (beginning with REQ-) are not valid purchase order numbers. All purchase order numbers for the 2023-2024 school year will begin with “PO24-“.
A quote/estimate should be given to LUSD when purchases of materials and supplies are being made or services are being rendered. All quotes/estimates should include shipping & handling charges as well as sales tax. The tax rate for Linden Unified School District is 7.75% for all of our school sites and departments.
All materials, supplies and services are limited to the quantities and dollar amount listed on the purchase order or not to exceed the dollar amount listed if items/quantities are not specified on the purchase order. Keep in mind, the total dollar amount listed on the PO is the total dollar amount that can be charged on the account (including paid and unpaid invoices) throughout the school year. Prior approval is required for any adjustments on quantities and pricing. If you receive a “Blanket” purchase order with a “NTE (not to exceed)” dollar amount and the purchase(s) will exceed the dollar amount, please contact our Business Office for approval of additional funds.
All purchases/services that will be invoiced/charged to LUSD must be made by an authorized LUSD employee. If you have been provided with a list of authorized buyers in the past or need a current list, please contact our Business Services Department for an updated list for the new school year.
All orders must be delivered to the “Ship To” address listed on the purchase order unless otherwise stated on the PO. Please do not send any invoices to a school site or department. All invoices must be sent to the following physical address or e-mail:
Linden Unified School District
Attention: Business Services
18527 E. Main Street
Linden, CA 95236
All items listed on the invoice must be received by Linden USD prior to any payments being processed.
For all contracts, the only authorized signers on behalf of Linden Unified School District are the Superintendent, Assistant Superintendent and the Chief Business Officer. All other signatures are considered invalid and the contract will be void.
Please fill out the attached vendor information form and return to our Business Office along with a current W9 to ensure all information in our system is correct and to avoid any payment delays. You may also find a fillable “Vendor Information Form” on our website at www.lindenusd.com under our Business Services page.
Please keep in mind, our fiscal year runs from July 1, 2023 to June 30, 2024. All materials, supplies and services must be received and invoiced within these dates.
If you have any questions regarding purchasing or billing, please contact our Business Services Department at
(209) 887-8130.
Sincerely,
Paty Ledesma-Flores
Accounts Payable/Accounts Receivable